NGOs generally work with a small budget and limited staff. This could imply that HR software may not seem like a high priority. It is obvious that the availability of software that can help with managing people is a good idea, but the lack of a person in your organization dedicated strictly to human resources might hinder progress.
It is said that NGOs have a complicated structure. However, most of them employ a few staff and rely on volunteers. In this, there is a need to have an HR management software to ensure that each of the employees is fully productive and their needs attended to. What are the reasons to acquire an HR management software for your NGO?
Optimizes Your Workers’ Time
There could be someone in charge of interviewing employee candidates or volunteers, a seasoned staff member might occasionally train new hires, any manager or veteran staff member on duty might be called upon to provide coaching.
With every minute of staff time being even more precious in an NGO, an HR management system might be just what you need to optimize your endeavors. This can automate certain tasks and make communications regarding scheduling, hiring, and availability mobile and convenient. This allows staff members to minimize the tasks and focus on the meaningful work that they are trying to accomplish.
Keeps Information Organized
Disorganization of employee and volunteer information can slow down operations and result in regulatory issues. If you’re using paper records or spreadsheets to keep track of employee information, it might be challenging to find paperwork when you need it. Security might also become a concern if employee information falls into the wrong hands.
Utilizing an HR management software will allow you to easily log employee information into a database. The information will be kept safe and secure and will be available for your review with a simple click of a button. If reporting is required, this system can also compile and send the necessary reports in a matter of seconds.
Helps with Recruiting and Onboarding
An HR management software can help with almost every element of the recruitment process for your NGO. Some HR software provides guides to help you create applications and allows you to either select standardized questions or customize your own.
HR software can also help you to sort applications faster and keep track of the candidates that may be the right fit for the organization. They should also allow you to schedule interviews, forward resumes to hiring staff within the organization, and perform video interviews, all of which can help to reduce time to hire and improve candidate experience.
After you have decided to hire someone, an HR management software can make it simple to move them through the onboarding process. Forms may be submitted electronically, thus saving time for both your new employee and the managers.
Improves Brand Image
Streamlined human resources processes can make your NGO look better organized and therefore more attractive to everyone that interacts with the outfit. At first glance, it may not seem like human resources management affects clients or donors, but it can be painfully obvious when there are issues with training or staffing.
Further, improving the image of a nonprofit may help to attract new staff and motivate your existing staff. Since the employees and volunteers are the lifeblood of the organization, anything that can help you to net top talent and improve productivity is going to help your nonprofit to do more good.
Assists with Goal Setting
Some HR software solutions come with communications options that can assist you with goal setting and tracking. Empowering employees and volunteers to work autonomously towards specifically outlined goals can save time while coordinating efforts. Keeping track of progress towards goals in a way that keeps everyone informed can boost productivity and satisfaction simultaneously.
Additionally, you can use the recorded goals and progress for incentives, performance reviews, and disciplinary measures.
Aligns with Environmental Conscientiousness
A very straightforward benefit of using technology to assist with human resources processes is that it saves paper. Ink, toner, paperclips, staples, and space are also saved in the bargain. This will help your organization to “go green” without cutting corners.
Even if you’re trying to keep costs low within your nonprofit, you may wish to consider implementing HR management software. You may see a tremendous return for this particular investment in your internal processes.